In accordance with the Joint Travel Regulations (JTR), the Department of Defense (DoD) may reimburse a traveler for reasonable expenses incurred during necessary and authorized temporary duty (TDY) travel for official business. The purpose of this document is to identify travel and transportation allowances payable to Service members, civilian employees, and invitational travelers.
Full Answer
What happens if my travel claim is not settled?
The majority of the debts occur when travel claims are not settled. If you settled your claim, you may provide our office with a copy of your settlement voucher by faxing it to 317-275-0281. If you have not settled your claim and wish to settle, please provide our office with: A travel voucher, DD Form 1351-2
What is the law on settlement of claims in the military?
Policies and responsibilities related to the settlement of claims is set forth in Department of Defense Directive 1340.20 (July 14, 2003), which is codified in the Code of Federal Regulations at 32 C.F.R. Part 281.
How do I get a copy of my settlement voucher?
If you settled your claim, you may provide our office with a copy of your settlement voucher by faxing it to 317-275-0281. If you have not settled your claim and wish to settle, please provide our office with:
Where does the office receive travel debts from?
Our office receives travel debts from field level Transportation Offices. The majority of the debts occur when travel claims are not settled. If you settled your claim, you may provide our office with a copy of your settlement voucher by faxing it to 317-275-0281.
How to get a copy of my settlement voucher?
Where to take DD 1701?
Do it yourself move?
About this website
How long does a travel claim take military?
According to a Navy release earlier this month, travel claims are taking twice as long as usual to be settled. Joint Travel Regulations, or JTR, require that travel claims be processed within 30 days of the date the service member's travel ended, but due to the backlog, it's currently taking TPC Memphis 60 to 70 days.
How long does it take DFAS to pay a travel voucher?
3-5 business daysOnce approved, the payment system will release the funds. Your voucher has been released for payment. Please allow 3-5 business days for your payment to be reflected in your account.
How much does the Army reimburse for travel?
Military members receive a "per diem" allowance, which is designed to partially reimburse for lodging and meal expenses when traveling from one duty station to another. When traveling by Privately Owned Conveyance (POC), military members are paid a flat rate of $142.00 per day for each day of authorized travel used.
How long do you have to submit a travel voucher?
General. All claims must be submitted within 5 days of return to or arrival at the PDS. In the case of extended TDY, the traveler must submit a claim for each 30 day period. That claim must be submitted within 5 days after each 30 day period.
How long does a DFAS claim take?
60 daysNormal processing time for claims is 60 days from the date we receive it. If you've already submitted a claim and want to check the status, please call our inquiry line at 317-212-6167 between the hours of 8:30 a.m. and 3:30 p.m. eastern standard time.
How long does it take to get paid after DTS is approved?
Once approved, the payment system will release the funds. Step 5: Your voucher has been released for payment. Your payment was approved and released by our payment system. The funds should be available within 3-5 business days.
What is the DoD mileage reimbursement rate?
$0.625The monetary allowance in lieu of transportation rate is $. 22/mile per authorized POV....Current Local and TDY Travel Mileage RatesPOVRate Per MileEffective DateAutomobile (if no Government owned vehicle is available)$0.6251 Jul 20223 more rows•Jul 1, 2022
What is the government travel reimbursement rate?
58.5 cents per mile driven for business use, up 2.5 cents from the rate for 2021, 18 cents per mile driven for medical, or moving purposes for qualified active-duty members of the Armed Forces, up 2 cents from the rate for 2021 and.
What is the mileage rate for PCS?
These increases will directly affect the mileage reimbursement rate for PCS and TDY travel for military members and civilian employees alike. The mileage rate for PCS travel will increase from $0.18 to $0.22 per mile, and the mileage rate for TDY travel will increase from $0.585 to $0.625 per mile.
How do I submit a DTS travel claim?
Upon completion of your FUNDED travel authorization/orders you must file a travel voucher/claim within 5 days of return. Click on Official Travel; Select 'Vouchers' you will see a hyperlink 'Create New Voucher from Authorization'. Select the appropriate trip to create the voucher against.
How do I submit a travel voucher to DFAS?
Log in to SmartVoucher with your CAC or myPay UserID and password. Select "Create New Voucher", and follow the prompts to be on your way to create and submit your travel claim and supporting documents electronically.
What is a military travel voucher?
Defense Travel Management Office. 3. Chapter 1: Vouchers. A voucher is a claim for reimbursement of actual expenses you* incurred and payment of allowances you earned while you were TDY.
How long does it take DFAS to process a payment?
We work hard to process your requests accurately and promptly. If all of the information needed is provided, we can process a typical request in 30 to 60 days. However, when additional information, research or computation is required, it may take more time.
How do I know if my DTS voucher is approved?
Check document status by logging in to DTS. Go to "Official Travel" vouchers or authorization, and then look in the "Sort by Status" column. Or, go to the digital signature page within the document. If you can't access to DTS, contact your Defense Travel Administrator (DTA) to check the status of your document.
How long does it take to get reimbursed for a PPM move?
within 7-14 business daysHow long does it take to process a DITY MOVE/PPM (Personally Procured Move)/Postal reimbursement? Our office is required to process these reimbursements within 7-14 business days.
Do you get travel pay when you ETS?
Travel is paid to the transition point, the location where the out-processing takes place, prior to the ETS/Separation or Retirement date. All other entitlements cannot be paid until after the actual date of the ETS/Separation or Retirement.
Guide for Managing Travel-Incurred Debt - U.S. Department of Defense
Guide: Managing Travel -Incurred Debt February 18, 2022 . Defense Travel Management Office 1 Table of Contents Chapter 1: Introduction .....
Pay.gov - Defense Travel System (DTS) Debt Notification Payment
WARNING WARNING WARNING. You have accessed a U.S. Government information system, which includes (1) this computer, (2) this network, (3) all computers connected to this network, and (4) all devices and storage media attached to this network or to a computer on this network.
How to get a copy of my settlement voucher?
If you settled your claim, you may provide our office with a copy of your settlement voucher by faxing it to 317-275-0281. If you have not settled your claim, and wish to settle, please provide our office with:
Where to take DD 1701?
If you are prior Army, you must take your DD Form 1701 to the nearest Transportation Management Office along with your DD Form 2278 to complete an Estimated Constructive Cost.
Do it yourself move?
Do-It-Yourself Move. If you settled your claim, you may provide our office with a copy of your settlement voucher by faxing it to 317-275-0281. If you have not settled your claim, and wish to settle, please provide our office with: A Travel Voucher, DD Form 1351-2. A copy of your travel orders.
How long does it take to file a late payment for a travel claim?
080801. Submission of Travel Claim. Travelers must submit a properly prepared travel claim to their supervisor/approving official within 5 calendar days after completion of travel. Reimbursement of the travel claim is made within 30 calendar days after the supervisor reviews, signs, and dates the travel claim. The supervisor/approving official or the travel computation office has 7 calendar days to notify the traveler if the travel claim is not proper or complete for payment.
How long does it take to file a claim for PDS?
claims must be submitted within 5 working days of return to or arrival at the PDS. In the case of extended TDY (over 45 days), and reservists on Annual Training, Active Duty Training, or Inactive Duty Training that is known to be greater than 45 days, the traveler must submit a claim for each 30-day period. That claim must be submitted within 5 days after each 30-day period.
How long does the travel computation office run?
travel claim and the travel computation office requires a review by another activity, such as for doubtful claims, then the 30-day clock continues to run. If the claim is disallowed, then no late payment fee is earned. If part of the claim is allowed, then that amount is subject to the late payment fee and that portion of the payment earns interest from the original submission date. Vouchers returned to the traveler for errors or incomplete travel claims do not earn interest. Start the 30-day clock when a corrected voucher is submitted to the supervisor/approving official.
What is TDY 080507?
080507. Travel Under Classified Orders. If classification of a TDY order is necessary, then classify, mark, and handle the special order according to the applicable DoD Component security regulation.
What is DD form 1351-2?
080301. Completion. The traveler is responsible for preparing his or her DD Form 1351-2 to claim reimbursement for official travel. Even when someone else prepares the voucher, the traveler is responsible for the truth and accuracy of the information. When the traveler or a legally appointed designee signs the form, he or she attests that the statements are true and complete and that he or she is aware of the liability for filing a false claim. All claims and attached statements must be completed using ink, typewriter, or computer-generated forms.
What is receipt for unused travel?
receipts for the unused portion of transportation documents to the travel voucher. Receipts for the unused portion of travel are obtained when the unused portion of the ticket is returned to a transportation officer (TO). This is not applicable to the Navy.
Can you claim more than one trip at the same time?
more than one traveler participates in sea trial trips at the same time, between the same points, and the same accounting data are chargeable, a DD Form 1351-2 may be submitted as a claim or claim voucher to cover the entire group . The notation “See Attached” must be entered in the appropriate blocks for the claimant’s name and the certifying official. The claim must be supported by a DD Form 1351-6 (“Multiple Payments List”).
How long does it take for a TSP to process a claim?
After you have submitted the claim, the TSP must confirm receipt of your claim within 15 calendar days.
How long does it take to notify the TSP of a claim?
For shipments involving multiple providers (NTS and DPM), the delivering TSP must notify you and the appropriate military claims office within three business days if they are denying liability for the loss or damage. In these cases, it is recommended that you transfer your claim to the MCO who will work on your behalf to determine which parties are responsible for the claimed item (s).
What is inconvenience claim?
An inconvenience claim is a payment to you from your TSP to offset expenses incurred by you and your dependents because you are not able to use necessary items in your shipment to establish your household due to the TSP’s inability to meet required pickup and delivery dates. An inconvenience claim is authorized and payable when:
What to do if TSP stops communication?
Note: If the TSP has stopped communication, do not dispose of, obtain a repair estimate, or repair any items in your claim without first contacting the MCO for approval.
What to do if you have problems negotiating settlement?
If you have any problems negotiating settlement, you should contact your local transportation office or MCO for further assistance/guidance. Be aware that they may suggest you consult with your local legal office and seek assistance from an attorney.
How to get depreciated military repair cost?
Contact your service branch military claims office for help receiving depreciated replacement value, or repair cost, whichever is the lesser of the two.
How long do you have to claim a replacement item?
You will have up to nine months to file a claim for the full replacement/repair value of the item (s) you are claiming. If the claim is filed more than nine months from the delivery date, you will only be eligible for the depreciated value.
Who is responsible for controlling the costs of travel?
The traveler, Authorizing Official (AO), and Certifying Officer are responsible for controlling the costs of travel. It is expected that good judgment will be exercised and costs will be kept at a minimum when first authorizing the use of Government funds and using them. When travel is an inherent component to conduct business activities, travelers are expected to travel only when necessary and in accordance with this guidance and the JTR. Noncompliance with this guidance may result in delayed or denied reimbursement and disciplinary action.
What is invitational travel authorization?
If an invitational travel authorization is issued, then an individual is invited to travel at the Government’s expense and the AO must ensure prudent use of Government funds. (JTR, par. 030501-A)
What happens if a service member dies on TDY?
Policy. If a Service member dies, then the designated casualty assistance office must be immediately notified. If a DoD traveler dies while on TDY, then the commander, commander’s designee, or supervisor must follow component regulations to inform the deceased traveler’s next of kin, or legal representative of the allowances available. (JTR, Section 0320)
What happens if a traveler does not use the authorized transportation mode?
If a traveler does not use the authorized transportation mode for personal reasons, then the traveler is reimbursed up to the cost of the authorized transportation ticket plus the travel management company fee. The traveler is paid per diem based on what the DoD would have paid the traveler for using the authorized transportation mode, regardless of the transportation mode actually used. (JTR, par. 020210)
Can the AO approve transportation reimbursement?
The AO may authorize or approve transportation reimbursement within the local commuting area. Transportation reimbursement is only authorized or approved if local travel expenses exceed the costs ordinarily incurred when the traveler commutes to the permanent duty station. (JTR, par. 020603)
Is per diem paid when traveling?
A traveler is paid per diem when traveling based on the allowable travel time, which considers the authorized transportation, the transportation mode used, and the official distance. All time that is not official travel time must be accounted for in accordance with the appropriate Service or Agency regulations. (JTR, par. 020302)
Can you get TDY mileage for travel between duty stations?
Policy. If a Reserve Component member is performing active duty without pay and is ordered to attend a qualifying physical examination, then the traveler may be authorized to be paid TDY mileage for travel between the duty station and the examination. (JTR, par. 030303)
Who is responsible for settling claims?
For purposes of settling the type of claims described below, the Claims Division succeeded to the functions of the Comptroller General (who heads the GAO) and the GAO. In 1995-1996, Congress transferred the Comptroller General's authority to settle general claims and other matters to the Director of the Office of Management and Budget, the Secretary of Defense, the Director of the Office of Personnel Management, the Administrator of General Services, and other officials. The authority received by the Secretary of Defense concerning claims and waiver applications was further delegated to DOHA. Policies and responsibilities related to the settlement of claims is set forth in Department of Defense Directive 1340.20 (July 14, 2003), which is codified in the Code of Federal Regulations at 32 C.F.R. Part 281. Detailed procedures related to the settlement of claims is set forth in Department of Defense Instruction 1340.21 (effective May 12, 2004), which is codified in the Code of Federal Regulations at 32 C.F.R. Part 282. Policies and responsibilities for considering applications for waivers of debts resulting from erroneous payments of pay and allowances (including travel and transportation allowances) to or on behalf of members of the Uniformed Services and civilian Department of Defense employees is set forth in Department of Defense Directive 1340.22 (January 8, 2005). Policies and responsibilities for considering applications for waivers of debts resulting from erroneous payments of pay and allowances (including travel and transportation allowances) to or on behalf of members of the Uniformed Services and civilian Department of Defense employees are set forth in Department of Defense Directive 1340.22 (January 8, 2005), which is codified in the Code of Federal Regulations at 32 C.F.R. Part 283. Detailed waiver procedures for debts resulting from erroneous pay and allowances are set forth in Department of Defense Instruction 1340.23 (February 14, 2006), which is codified in the Code of Federal Regulations at 32 C.F.R. Part 284.
How to submit a claim to the government?
A claimant must submit a claim in the format prescribed by the component concerned. However, general requirements are that it must be in writing and signed by you, include your mailing address and telephone number, state the amount claimed and the reasons why the Government owes you the amount. You should attach copies of documents to prove your case.
How long does it take to get a waiver from the government?
If you plan to ask the government to waive its debt against you which resulted from erroneous overpayment of pay or allowances (including travel and relocation), you must submit a waiver application within 3 years of the date of the government's discovery of the error.
How long does it take for a DOHA to process a reconsideration?
DOHA must actually receive your request for reconsideration within 30 days of the date of the appeal decision. You must send your request for reconsideration to DOHA at the following address:
What is the DOHA decision?
DOHA must base its decision on the written record, which includes the recommendation made by the component, the administrative report and your rebuttal. In its written decision, called an appeal decision, DOHA will affirm, modify reverse or remand the component's determination.
What is contractual claim?
Most of the contractual claims involve disputes between a transportation carrier and a uniformed service concerning the carrier's liability for transit loss or damage when transportation services were acquired with a government bill of lading.
What are the requirements to submit a claim?
However, general requirements are that it must be in writing and signed by you, include your mailing address and telephone number, state the amount claimed and the reasons why the Government owes you the amount.
How to get a copy of my settlement voucher?
If you settled your claim, you may provide our office with a copy of your settlement voucher by faxing it to 317-275-0281. If you have not settled your claim, and wish to settle, please provide our office with:
Where to take DD 1701?
If you are prior Army, you must take your DD Form 1701 to the nearest Transportation Management Office along with your DD Form 2278 to complete an Estimated Constructive Cost.
Do it yourself move?
Do-It-Yourself Move. If you settled your claim, you may provide our office with a copy of your settlement voucher by faxing it to 317-275-0281. If you have not settled your claim, and wish to settle, please provide our office with: A Travel Voucher, DD Form 1351-2. A copy of your travel orders.
